Logistics Coordinator – Türkiye

Dünya Doktorları Derneği

Docs of the World / Dünya Doktorları Dernegi (DDD) is a Turkish based mostly humanitarian non-governmental organisation that facilitates entry to healthcare for populations affected by armed battle, violence, pure disasters, illness, famine, poverty and exclusion.

Our group collaborates with companions and key stakeholders to implement initiatives that facilitate entry to main and secondary-level healthcare providers to reply to the medical wants of displaced inhabitants.

DDD is the sixteenth member of the Docs of the World Worldwide Community that’s dedicated to assembly the well being wants of weak folks globally.


Since 2015, DDD implements applications in each Turkey and Syria offering refugee and IDP communities with free entry to healthcare providers. DDD works with a spread of humanitarian professionals and technical specialists to offer Major Healthcare (PHC), Psychological Well being and Psychosocial Assist (MHPSS)providers in addition to sexual and reproductive well being (SRH).

Because the starting of the Syria and Iraqi crises, Turkey has turn out to be host to over 3 million refugees, migrants and asylum seekers which led to an rising demand for well being providers. On this context, DDD’s intervention goals to help native public well being programs in offering and bettering entry to well being and well being associated providers to weak populations amongst refugees and migrants in Turkey, particularly in Hatay, Izmir and Istanbul. In Syria, DDD runs well being amenities in Idlib and Afrin provinces to ship health-related providers to IDPs.

Hierarchical & Useful hyperlinks

Based mostly within the DDD Coordination Head Workplace, Kabataş, Istanbul, the Logistics Coordinator is underneath the road administration of the Operations Director (Assist Companies).

Major Duties

Lead the event of the Turkey/Syria Programme Logistics Technique and guarantee its well timed implementation.

Present logistics steerage, recommendation and assist to the coordination and discipline websites and the logistics employees in these places as mandatory or as requested.

Be sure that DDD’s insurance policies, programs and tips are applied, used and adhered

Guarantee coordination between providers

Be sure that provides are appropriately finished and observe in line with DDD tips.

Assist coordination group and discipline group concerning logistic matters.

Operate Particulars

Logistics Coordination

Outline/adapt and implement the logistic instruments required to attain the overall aims, in shut collaboration with MDM log referent and DDD Log employees.

Defines and implements logistics course of and ensures that everybody is educated and observe the method.

Help fields employees on logistics actions when wanted to assist them in reaching initiatives aims.

Present enter on logistics issues to the coordination group for proposal and report writing.

Ensures the follow-up of all of the logistics instruments and guarantee capitalization at coordination degree (Park state, buy follow-up, donation follow-up…).

Talk often with the logisticians and program group with a purpose to guarantee good understanding of the logistics actions and logistics priorities.

Program Actions

Present technical recommendation and take remaining duty for all logistical duties of the applications.

Accountable for the suitable choice, set up, use and upkeep of apparatus throughout the division: Data Expertise, Communications, Mechanics, Vitality & Electrical energy, Chilly Chain and so forth.

Take part in assessments when required.

Develop and preserve good community of contacts to facilitate emergency responses (customs, suppliers, different NGOs, and so forth.) and supply logistics assist to any emergency responses when wanted.

Assist this system group notably on transportation: fleet administration; and so forth.

Assist the group in wants planning and forecast

Procurement and provide chain

Guarantee the general provide chain administration for each Turkey/Syria program

Guarantee implementation, observe up and respect of DDD Logistics procedures (buy, communication, inventory administration, fleet administration, park standing).

Actively monitor the buying course of together with overseeing native customs clearance of imports, till supply of the products and the official handover of things in opposition to signature of receipt.

Replace the acquisition plan

Observe-up submitting system to report and archive all procurements paperwork

Develop and preserve a provider database to construct strong native provider relationships at nationwide degree.

Arrange programs to mitigate dangers from corruption and insecurity.

Prepare all DDD employees on logistic course of

Group Administration

Accountable for the road administration of specified logistics employees in accordance with HR insurance policies and procedures, together with recruitment and efficiency administration.

Facilitate the communication inside the logistics part of the group and between the totally different members of the group on logistics points.

Accountable for the technical assist of all logistics employees.

Accountable for thecapacity constructing and coaching of all logistics employees to enhance effectivity, consciousness of, and compliance with, logistics programs and procedures.

Transient and debrief employees on logistical and technical points of the applications.

Assembly illustration reporting

Attend DDD Coordination conferences and actively take part in program assembly.

Signify DDD with related exterior organisations and networks at nationwide degree and actively networking when required.

Attend nationwide Logistic or Safety associated exterior conferences as per request by the Program Coordinator

Consolidate logistics reporting (belongings, fleet, premises …) and put together month-to-month logistic report.

Organise common conferences with the logistic group, with a purpose to share all info and issues, discovering options when mandatory.

Some other associated DDD duties as assigned by supervisor/line supervisor.

Compliance & Ethics

Promote and encourage a tradition of compliance and ethics all through Dünya Doktorları Derneği. As relevant to the place, maintains a transparent understanding of Dünya Doktorları Derneği and donor compliance and ethics requirements and adheres to these requirements. Conducts work with the best degree of integrity. Communicates these values to employees and to companions and requires them to stick to those values.

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) requirements inside Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

NB: contemplating the aim and values of the organisation, DDD requests to its worker full flexibility in time period of duties and dedication, as their job description and job title might be adjusted all year long in line with wants and priorities.

Anticipated profile


Required: English (oral and written)

Most popular: Turkish

Abilities required:

Wonderful information of Home windows surroundings (phrase, excel)

Capacity to work in emergency, to arrange a logistical base and construct up an operation,

Capacity to work rapidly, underneath strain, and with brief deadlines,

Expertise in managing and work in a global group (diplomacy is obligatory, however robust administration additionally),

Bear in mind that Logistics can be paperwork, excel recordsdata and phrase paperwork,

Should exhibit flexibility to adapt to altering necessities,

Negotiation abilities.

Technical Abilities:

Facility Administration

Clarify the fundamentals of the tools administration coverage (identification, procedures)

Administration of Workplaces and Office Security

Sound information of security hazard and associated options

Sound technical information of the upkeep rules/instruments for all of the technical providers associated to the buildings

Capacity to grasp and consider the pertinency to outsource technical providers for constructing upkeep.

Capacity to prepare the usage of the buildings in line with the safety wants (relocation/hibernation)

Acquainted with native guidelines/legal guidelines associated to nation actual property

Automobile Ft Administration

In a position to set up acceptable technical procedures, instruments and follow-up to handle a fleet with greater than 10 automobiles (any sort).

Be capable to outline a automobile alternative technique, in line with the wants and deployment circumstances

Proved mastery of mechanical spare elements, (produce 6-month order spare half, Toyota spare half kind)

Capacity to guage the pertinency of regional outsourcing upkeep providers, native and regional buy (automobiles and spare half) and renting of automobiles

Data and Communication Expertise

In a position to clarify the DDD IT coverage (3S: Safety, Standardization, backup System)

In a position to carry out, confirm and re-install a backup

In a position to apply set up and upkeep procedures for IT materials

Primary information of pc community structure

In a position to observe a logic process with a purpose to detect IT issues

Building and Renovation

In a position to attract an in depth diagram with dimension, orientation and parts of description

In a position to information the technical selection of supplies

In a position to present upkeep of a constructing contemplating the mixing of all the opposite related technical households (watsan, power, and so forth.)

Good information of native market when it comes to supplies, technicians, contractors, native legislation and institutional actors

Capability to do fundamental website planning for construction set up (non permanent, semi-permanent and everlasting buildings)

Vaccination / Drug provide chain

Good Information of measure and management instruments of the chilly chain

Good Information of fundamental {hardware} and in a position to deploy and preserve


In a position to conduct a important evaluate of the suitability, efficacy and effectivity of the protection administration of a mission.

Prepare all these concerned in a mission in all points of security (context, danger analysis,

commonplace procedures, contingency plans, incident studies and evaluation).

Be capable to outline a security methods, and to offer acceptable instruments and assets for tis implementation.

Develop and preserve a regional, even worldwide, info community able to aiding DDD in comprehension and making certain security in a number of particular contexts

Transversal competences

Strategic Imaginative and prescient

Has an outline and hyperlinks present actions with organizational aims

Contributes in direction of the worldwide imaginative and prescient.

Relates the aims of his/her mission to DDD’s aims.

Is ready to distinguish between working actions that give worth to DDD’s aims and people that don’t.

Units and maintains an order of priorities in his/her work in line with DDD’s strategic aims.

Service Orientation

Anticipates departments’ wants

Anticipates departments’ wants Anticipates the necessity to provide details about the providers supplied.

Affords providers that ship added worth to shoppers.

Responds to departments’ wants even when the demand will not be express.

Thinks concerning the impact of his/her actions on others.

Is proactive in ascertaining the longer term wants of departments and understanding their underlying wants.

Teamwork and Cooperation

Builds group spirit inside the group

Builds group spirit inside the group Fosters and encourages collaboration between members of various groups, providers and departments, even in tough conditions.

Explains to others (in conferences, speeches, and so forth.) the significance of working in groups.

Acts by instance


Makes use of actions and oblique influences to influence

Makes use of actions and oblique influences to influence Offers stable and coherent arguments to assist his/her factors to the interlocutor, stressing the important thing info.

Makes use of totally different communication instruments and means (inside and exterior assets) to get the message throughout.

Selects communication methods to have a persuasive influence on the interlocutor.

Seeks backup from specialists and third events to strengthen his/her standpoint.

Manages his/her feelings.

Individuals Administration and Improvement

Works on the expansion and growth of group members

Works on the expansion and growth of group members Affords every group member an equal alternative to succeed.

Publicly acknowledges good efficiency and positively reinforces it.

Considers the non-public growth of every group member and proposes a person growth plan.

Private abilities required:

Acquainted with multicultural surroundings& Humatarian Organizations

Capacity to hear and share choices / Capacity to take efficient choices in line with the context

Flexibility, Reactivity, anticipation, adaptability

Wonderful Organizational abilities

Good writing and communication abilities / Capacity to speak successfully with informants and contacts from widely-varied organizations and businesses

Management / group participant

Good bodily situation

Respectful, diplomatic and wonderful behaviour! (Savoir-etre).

Dünya Doktorları Derneği is an equal alternative employer whereby we guarantee all hiring and employment choices, and operates all applications, providers, and features with out the practices that discriminate in opposition to any individual employed or in search of employment based mostly on race, color, faith, intercourse, sexual orientation, gender id, nationwide or ethnic origin, age, marital standing, incapacity, genetic info or some other standing or attribute protected underneath relevant legislation.

Because of the urgency to fill this put up, DDD reserves the suitable to evaluate the CVs on a rolling foundation and chosen candidates could also be interviewed previous to the deadlines listed, subsequently early functions are inspired.

DDD will not be able to reply to each applicant individually as a result of anticipated excessive variety of functions.

Please observe that solely short-listed candidates will probably be contacted for the primary interview.

Any provide made to the candidate in relation to this emptiness discover is topic to funding affirmation.

Normal Data

DDD retains the discretion to re-advertise the emptiness, to cancel the recruitment, to supply a contract with a modified job description or for a unique period, or to supply a contract at a decrease grade.

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